How-To: Get Your Study Group on Allcal

You’ve been back at school for a few weeks now, and the truth is – you’ve mastered this school year. You’ve memorized your class schedule, introduced yourself to your teachers and bought your books. What’s left to do? Oh that’s right…tests.

As we mentioned in our tips for heading back to school, it’s good to make friends with other students and form study groups. Several minds are always better than one, so getting a group together to complete homework assignments, finish projects, or study for tests is always a good idea.

With Allcal, figuring out a good time for everybody to get together is easier than ever. By creating a shared calendar for everyone in your class, you can chat about the assignments and create study group events that anyone can join!

How To Set It Up:

Creating a Shared Private Calendar

1. Download the allcal app and create an account.
2. Create a Private Calendar by tapping the plus icon on the far right of the screen.
3. Name your calendar.
   Allcal Hack: Make it the name of the class you are studying for, or you can make one completely unique to your study group, such as UT Chemistry 101.
4. Add a description and a color to your calendar.
5. Tap the Save button in the top right hand corner to complete your calendar once you are done designing it.

You should now see your private calendar appear on your My Calendars page. Now it’s time to start creating events.

Adding events to a Private Calendar

1. Tap the diamond icon on the far right to create an event.
2. Add the title and description for your event such as “Test 2 Study Group” or “25 MC and an essay”.
   Allcal Hack: The event names can be as long as you want, but all of it might not all be visible on certain screens.
3. Tap on the Start Date Time to pick when the event will start. This option will ask you the start month, date, year, and the exact time.
4. Tap on the End Date Time button and select exactly when you want the event to end.
5. Set up the location or add reminders to keep members aware of upcoming study sessions.

If you want to take an event from one of your class study groups and put it on other calendars, you can duplicate that event which makes a copy of the original event and you can put the copy in any other calendar. Instead of making 10 different “Test 2 Study Group” events, you can just make one “Test 2 Study Group” event and duplicate it to multiple calendars. Now is the time to add on your classmates to your calendar. Allcal even makes sure that everyone linked to the calendar or events gets all the latest information. If you have to change Thursday evening’s study group time, you can feel confident that everyone in the group received the change.

Sharing a Private Calendar

1. Tap the Calendar Settings button (the three small dots) on the right across from the title of the calendar with the calendar open.
2. Tap on the Calendar Sharing section towards the bottom of the screen.
3. Type in the names of your classmates in the search bar if your classmates have already made Allcal accounts.
4. Tap on their names to add them to the class calendar.
5. Share the calendar with classmates that do not already have Allcal accounts by entering their emails.
   Allcal Hack: If this is your first time sharing a calendar, the allcal app will ask to access your contacts. By selecting OK, you’ll make it easier to share the calendar with your classmates.

A notice or email will be sent asking the classmate to add the calendar to their account. Then, your classmates will receive a notification that lets them accept the calendar share.

Allcal Hack: By default, they will now be able to see the calendar and all its events, plus have the ability to add new events to the calendar. For help changing these default permissions, head to our User Manual.

For more in depth instructions on how to use allcal, check out our user manual and as always you can contact us via email, team@allcal.com with any questions you may have.